Advertising is a vital phase of the property management strategies that we employ at Utopia. Many Fairview property investors fail to invest in marketing, which is a big mistake. With around 50% of people here renting, there are many rival landlords. Overcoming their marketing efforts has become one of our priorities. To get started, we analyze your current marketing tactics to understand what you do currently.

Then, we find the best ways to iterate and improve upon these practices. Marketing includes creating online listings that will be shown across the country’s most prominent rental portals. This brings your property to the attention of potential renters looking to move to Fairview and other parts of Oregon. We then use inventive writing to help build as much interest in the property as we can. We also include a photography team that will get new images of the property, helping to make first impressions as positive as possible.

While most of the properties we manage in Fairview are residential, we also manage commercial properties. Do not worry about where in the city you have invested; our services cover the whole of Fairview. Our property management services focus on creating high-quality results that pay off now and in the future. We develop higher demand for your properties through our marketing methodologies. Once interest is developed, we will make sure that properties are given 24/7 support, even during holidays.

We move in the best tenants and make sure they can easily find their feet in their new lodgings in the city. Once they are in place, we assist them with the management process, whether you have bought into a single-family home, townhouse, apartment building, or commercial property. We get the new tenants settled in and provide them with constant support. We are always just one call away or one message on our online portal so that tenants and owners can reach out to us as soon as they require assistance.

While the idea of tenant selection sounds easy, it is the most important decision made by a landlord. If you put the wrong person in place, you can have a considerable headache on your hands. Hire Utopia, though, and you can benefit from our decades of experience in tenant screening. We use our experience to make sure that the occupant vetting process is as thorough as possible. Not only do we use tech to help us make informed decisions, but we also use our natural awareness for tenant screening to help, too.

With a history of knowing what red flags to look out for, we make it much easier to get to the heart of the matter. We find tenants who have proven themselves as suitable candidates only once they succeed in our application process. Our thorough attention to detail in finding reliable renters is why we very rarely provide eviction assistance. With a track record in tenant screening that sees less than 1% of the people we recommend evicted, we can make this most important rental process a relative triviality.

We understand that keeping on top of the finances of rental property is not an exciting prospect. However, any Fairview landlords need to be very careful about their financial reporting. The IRS demands 100% accuracy, with every payment backed up by proof and every expenditure covered by a receipt. At Utopia, we provide financial reporting services, which are handled by our team of dedicated accountants. Each of our accountants is licensed and accredited to be able to handle accounts for Fairview landlords.

Everything is accounted for properly and broken down into monthly reports viewed via our online portal. However, we also use our tenant portal program to handle rent collection. Tenants can make their rent payments to us online, using our secure payment processor to pay their rent quickly. Our support team handles late payments. We will ensure that any late payment penalties agreed in the lease are put in place. Our attention to detail ensures rent is paid when it should be and is recorded by our accountants.

While it might seem like an afterthought, property maintenance must be a priority for any landlord in Fairview. While only 11% or so of properties were built before the 1970s, even new properties built in the 2000s—which make up over one-third of Fairview’s properties—need maintenance work. Wear and tear occur, but so do issues like damaged appliances, burst pipes, frozen pipes, and other common issues. We make sure that such issues can be spotted and corrected by professionals.

We have an in-house maintenance crew that manages most of our day-to-day property maintenance work. However, as a licensed general contractor, we can also manage the hiring (and management) of the best contractors in Fairview and Portland. We guarantee that all work meets our stringent standards and expectations.

At the same time, our connections in the industry mean we can often secure priority work so that maintenance requests can be dealt with as soon as our experts arrive on-site. Our connections also lower costs, reducing the cost of keeping your rental properties in Fairview in peak condition.

The legalities of property ownership can be easily ignored, but we never take this risk at Utopia. We have an in-house legal assistance department that reviews all laws in Fairview and Oregon. We ensure that any rental properties we oversee are compliant with the law. We believe that this is essential to anyone looking to minimize the risk of liability from a legal standpoint. Once a new agreement is written, we deliver it to tenants and, if needed, enforce the agreement should it be broken.

Our team will take the time to look closely at all lease controls needed. We create a new lease agreement that is fully compliant with all local, state, and federal laws. These include habitability laws, anti-discrimination regulations, rent and deposit limits, and anything else that might arise. The laws of the land change constantly, too, so we make sure that we always stay on top of legal changes. Agreements are then updated accordingly so landlords know their properties are in complete compliance with the law.